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This is not permitted.ĭropbox and Michigan Medicine Microsoft 365 Online (Cloud-Based) While the data is stored in Dropbox, if you open a file in cloud-based Microsoft Office, it temporarily sends the document to Microsoft Office online for editing and collaboration. Users should not use the U-M Microsoft 365 Online integrations (Word for the web, Excel for the web, etc.) within Dropbox to interact with PHI or HIPAA-regulated data stored in Dropbox.This is not permitted.ĭropbox and U-M Microsoft 365 Online (Cloud-Based) While the data is stored in Dropbox, if you open a Google file, it temporarily sends the document to Google for editing and collaboration. Users should not use the Google Drive integrations (Google Docs / Google Sheets / Google Slides) within Dropbox to interact with PHI or HIPAA-regulated data stored in Dropbox.This includes the creation and collaboration of documents online. ResolutionĪlthough storing and collaborating on documents containing PHI or HIPAA data in Dropbox is acceptable, caution needs to be taken when integrating with U-M Google or U-M Microsoft 365. Using Google Drive or Microsoft Office integrations with Dropbox when working with PHI or HIPAA regulated data.

The use of Box for other High Risk data, such as Social Security Number (SSN) or credit cards, is forbidden.Dropbox / Google Drive / Microsoft 365 Issue PHI, and only PHI, can only be stored in Box Health Data Folders (BHDFs). NOTE: Please review the Box Health Data Folders Policies and Guidelines before storing Personal Health Information (PHI) in U of I Box. Box offers a modern web interface and enterprise security suitable for most files, including FERPA protected data. Use U of I Box to store, share, and collaborate on documents. Visit the Technology Services Knowledge Base: Getting Started with Box for an overview of Box cloud storage service, applications, and collaboration features. Visit our Cloud Dashboard to create your U of I Box account. Trouble getting access to U of I Box? Check out the Box Status Page for more information.

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